Business Support Assistant

Date Posted: 05/12/2017

Location: Stirling

Job Description

Position Type : Permanent / Full Time

Aberdein Considine are looking for a Business Support Assistant for their new office in Stirling.  The ideal candidate will support the office on a day to day basis on key business requirements.

KEY RESPONSIBILITIES

  • Typing support for legal office
  • Answering incoming calls
  • Daily collection and distribution of mail
  • Co-ordinating mail runs
  • Scanning incoming mail
  • Ensuring outgoing mail is signed and posted by Royal Mail or DX/LP
  • Arranging couriers
  • Banking cheques
  • Daily printer checks
  • General filing
  • Processing streamline credit/debit card payments and doing daily reconciliation for Cashroom
  • Webex bookings including room bookings
  • Setting up Webex - preparing teas, coffees for meetings
  • Highest level of customer service when greeting clients on arrival, secure sign in procedure and informing departments/staff of their client's arrival
  • General admin support for the branch/office, namely opening/closing of files on VisualFiles, opening of sales files on VisualFiles and preparing sales quotes on VisualFiles.

Requirements

QUALIFICATIONS

Essential

  • 5 standard grade or equivalent

SKILLS AND EXPERIENCE

Essential

  • Customer service based role - to include diary management
  • Call handling - outbound and inbound
  • Typing experience

Desirable

  • Experience of working in a property / solicitors firm

KNOWLEDGE

Essential

  • Microsoft office

Desirable

  • Formstack
  • VisualFiles

APTITUDES

Essential

  • Ability to multitask, good organisational skills
  • Portray a professional manner at all times
  • Positive and proactive manner
  • Good communication skills both in oral and written form
  • Attention to detail
  • Presentable


How Do I Apply?

Online: Application Form

Download: Application Form

E-mail: recruitment@acandco.com

Mail: Human Resources Department
Aberdein Considine
5 - 9 Bon-Accord Crescent
Aberdeen
AB11 6DN